Fringe Benefits Rates

Expenditures subject/not subject to GSS should not be commingled in the same PTA. The benefit cost for an employee is the applicable rate multiplied by gross salary. If the costing allocation is lower, the salary is lower, and thus the benefit cost will be lower, even if the employee receives full benefits. There are also times where a sponsor Fringe Benefits Rates may not allow fringes to be paid or where the salary component earning fringe does not follow the normal salary model. In these cases the institution has created the concept of a fringe redirect (step #1 above) to meet the need. When necessary, Post-Award will add a fringe redirect account on the CA3 profile to direct the fringe.

Fringe Benefit rates do not include the Tuition Grant Program fringe rate. The Tuition Grant Program fringe rate is assessed on regular benefits-eligible salaries charged to all non-government funded PTAs including sponsored projects, operating budgets and auxiliary PTAs. The TGP rate is applied to regular benefits eligible employee salaries paid by non-government sponsors in addition to the fringe benefit rate.


Allowable fringe benefits consist of employer contributions, such as constributions to health plans, insurance plans, social security, and retirement plans. Departments should calculate and budget fringe benefits when personnel budget is being created using non-personnel budget by referring to the policies below. At the beginning of the fiscal year, a $0 budget must be created, as the budget exception needs to have override ability in order for payroll to process. After each payroll is run, an allocation is processed to transfer fringe budgets from the pool and to roll up to each chartfield string – the amounts must net $0. The University’s fringe benefit rates are calculated by Financial Services annually and negotiated with the Department of Health and Human Services. This employee’s “hourly rate” including the fringe benefits cost would be $48.07.

Fringe Benefits Rates

The sections and tables below detail the rates for endowed colleges vs. contract colleges. Identify the Componsite Benefit Rate based on the individual’s appointment type. While there is a plan to help mitigate any negative budgetary impact, it is expected that budget revisions do not create or worsen budget shortfalls. Workday and RMS will automatically apply the correct fringe rate based on HR appointment type and sponsor information. Fringe rates for FY2023 and beyond extracted from the current rate agreement.

Current Fringe Rates

Once both sets of rates are approved annually, implementation and application of the composite rate may begin. View a breakdown of the FY21, FY22, and FY23 proposed composite fringe benefit rates by component and our rate agreements. Fringe will be re-directed from eligible accounts starting with payroll runs after April 1, 2019.

Fringe Benefits Rates

This mitigation will continue until August 31, 2024 for eligible 26- accounts. Each year, Financial Accounting and Management Accounting and Analysis uses estimated costs to calculate the rates for charging fringe benefits to budgets during the next fiscal year. To get the employee’s annual wages, multiply the hourly rate by the number of weeks in a year and the number of hours worked per week .

Office for Sponsored Programs

Investigators/departments have the option of using either the recommended rates established by the HR Benefits Department or the actual fringe benefit rates. OSP recommends each department calculate the actual rates and apply those to their proposal budgets. Stanford’s agreement with the Office of Naval Research provides for xx% vacation accrual/disability sick leave for exempt and non-exempt employees. The vacation accrual/DSL rates will be charged at the time of the salary expenditure. No salary will be charged to the award when the employee is on vacation. TUITION GRANT PROGRAMS , for children of eligible faculty and staff, was included in the negotiated fringe benefits pool through Fiscal Year 1999, but has since been distributed by means of a separate charge against non-government salaries only.

To understand how Post-Award will be assessing the proposed budget transfer for approval, please see the budget revision requests flowchart below. Sponsor does not pay fringes, so the department plans to cover fringe from a designated account (19-xxxx-xxxx). Post-Award would enter the designated account number on the CA3 profile for the salary line of the sponsored award. When payroll posts fringe, the stepped methodology would redirect the fringe (based on step #1 above) to the intended designated account. The University’s fringe rates are negotiated with its cognizant agency and are part of the University’s F&A Cost Rate Agreement.

This includes awards directly funded by a federal, state or local governmental agency and awards that are funded on a “flow-through” basis using government monies. Expendable gift and endowment income funds are assessed the infrastructure charge on expenditures and fund transfers including transfers to operating budgets and designated funds. The charge on expenditures will appear in expenditure types or on the expenditure statement. The charge on fund transfers will appear in General Ledger codes or on the fund statement only.